Executive Assistant (A)*

Join us at Ringier, an international media technology company that strives to inform, entertain and connect. Our mission is to create interest in the world around us and beyond. Ringier operates in 19 countries across Europe and Africa and owns the leading media, marketplaces and sports media brands in the respective countries.
This role is a mixture between an Executive Assistant and a Chief of Staff. You play a key role in supporting the Chief Innovation & AI Officer and ensuring that your boss stays as productive as possible. You do correspondence, schedule meetings, book travels, do expenses and help her prepare meetings or keynote speeches by researching topics, preparing text drafts or polishing slides. You love keeping the inbox clean and the to-do-list checked at the end of every day, and enjoy that your strong attention to detail lets nothing slip through the cracks.

Your tasks

• Schedule meetings within 24h after meeting requests came in, ensure time slots are not double booked and time for travels between meetings can be achieved
• Prepare meetings and follow up on action items
• Do meeting minutes and prepare agenda
• Do expenses and ensure all invoices get paid within the requested time
• Book travels and plan trips
• Do research on focus topics and brief the executive
• Organize events, speakers, venues, catering when needed
• Keep track of all deliverables in the team and ensure they get delivered
• Prepare keynotes or public appearances, do research and polish slides