Personal Assistant

Personal Assistant

London, United Kingdom

This role will provide an exceptional level of personal support to the Global Head of Strategy, Planning & Execution – Ops & Tech and Head of Fusion,  taking responsibility and ownership for a variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports. 

The ability to anticipate needs, think critically and offer solutions to problems is crucial to this role. You will constantly be one step ahead, with excellent organisation skills and considerable attention to detail. A high level of professional and personal confidentiality and discretion will be essential.

Working closely with other EA/PA’s within AXA XL and wider AXA entities.  

DISCOVER  your opportunity

What will your essential responsibilities include?

• Being the initial point of contact and recognised go-to person for internal and external enquiries to the business area, fielding non-priority matters and/or unconnected issues to appropriate personnel throughout the organisation and ensuring all matters are dealt with confidentially and sensitively.

• Helping to prioritise time and appointments through efficient diary management and reliable travel planning and execution.  Including planning and facilitating delivery for the Global Head of Strategy, Planning & Execution – Ops & Tech and Head of Fusion, critical meetings and maintain longer-range calendar of events and other key activities.

• Manage operational expenses incurred through the necessary booking and finance systems in a timely manner, also support raising of purchase orders if necessary and processing of invoices.

• Perform varying duties depending on the shifting needs of the Strategy, Planning & Execution and Fusion teams, coordinating with other relevant EA’s/PA's.  Includes, coordinating and helping to prepare presentations / material for meetings and providing ad-hoc and project support to the broader Strategy & COO Office.

• Working with others as appropriate to plan and execute all aspects of all management meetings and team events and meetings (onsite & offsite), including venue and vendor selection and task management, complex diary management, travel arrangements (as per company guidelines) and agenda formulation.

• Ensure COO and program governance calendar is updated, reflecting latest information and preparatory meeting scheduled well in advance with key stakeholders to ensure timely submission of documents and preparation time

• Provide support with organization of townhalls and networking events

• Providing any other reasonable administrative and clerical support as requested, printing documents, binding presentations, diary management, expense monitoring, email administration etc.

• Working with, and being aware of, highly confidential information (both internally and externally) and ensuring the ongoing security and confidentiality of such information.

You will report to Global Head of Strategy, Planning & Execution – Ops & Tech and Head of Fusion

SHARE your talent

We’re looking for someone who has these abilities and skills:

Proven experience of Personal Assistant. Demonstrates a ‘can do’ attitude

• Effective and demonstrated organisational skills: To be able to multitask, prioritize and use initiative independently. 

• Influential collaborator: Develop and maintain productive working relationships with key stakeholders. Provide guidance and seek input from others as needed to achieve the best result possible. 

• Effective communicator: Excellent verbal and written communication, collaboration, presentation and influencing skills.  Able to communicate effectively with internal and external stakeholders at all levels of sophistication. Ability to work in a fast-paced environment and efficiently juggle numerous concurrent responsibilities.

• Continuous Improvement Focused: Willing to ask questions and explore new ideas. Eager to learn and focused on continuously improving technical skills.

• Motivated, determined and trustworthy: The candidate must be a reliable self-starter, who is happy to take on multiple responsibilities, they must be discreet and trustworthy. 

• Experience of working with Microsoft office tools (word, excel, PowerPoint)

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. 

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe

Robust support for Flexible Working Arrangements

Enhanced family friendly leave benefits

Named to the Diversity Best Practices Index

Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity.  AXA XL is an Equal Opportunity Employer.

Sustainability 

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations. 

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.

• Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.

• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.

• AXA Hearts in Action:  We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.

For more information, please see axaxl.com/sustainability