Personal Assistant - (M/F)

Whatever their stage of life, we provide over 108 million customers with the products and services they need to progress. From insurance to personal protection, and savings to wealth management, no matter the need we’re always there for them. And we’re always there for our employees. In 50 countries, we work hard to inspire pride and a sense of belonging in our people. To provide opportunities that challenge them, inspire them, and reward them. And to create a culture that’s open, supportive, and empowering. Because we know that’s the real secret to success – and the best way for us to keep building a better world for both our customers and the talented people who put them first.

Your work environment

The headquarters of the AXA Group (GIE AXA) brings together our corporate activities. It provides guidance and support to subsidiaries around the world, to ensure the coordination and monitoring of the Group's global strategy, the application of its standards, the consistency of commercial approaches and the sharing of best practices. The headquarters gathers approximately 1000 employees and is distinguished by its strong international culture (45 nationalities), which makes it a rich and stimulating place to work.

Within the Group you will join the Group HR department and be part of the Group Executive Development and Learning Team.

The heart of the team is to create a space for the members of the Global Leadership Network to 

• take a good look at their story ie their experiences and relationships, their difficult moments, their triumphs, the things that influenced them, and those that challenged their assumptions and values.

• further develop their self-awareness in terms of their leadership presence and impact on others.

• hone their critical-thinking skills, and become more adept at assessing situations, gathering, and evaluating information.

• accept responsibility for their feelings, thoughts, actions, and reactions.

• draw the greatness out of themselves and address the things that hold them back.

• explore their future aspirations with openness.

• view  leadership dilemmas as a chance to learn and grow.

Core Activities of the role :

• • Handle sensitive  and personal information related to our Global Leadership Network population and maintain strict confidentiality. Exercise discretion and professionalism in all matters, respecting the privacy and trust placed in you.
  • Manage the agendas of the 2 responsible Directors in a diligent manner.
  • Update on a weekly basis the Individual Executive Development program Excel follow up tab.
  • Organize debriefing sessions with Entity CEOs, Group CEO and deputy CEO:  Prepare the pack send it in advance; Secure the logistic i.e. check the people who will be virtually connected and the ones who will be on site.
  • Responsible for managing relationships with others P/A and teams, facilitating effective communication and maintaining positive working relationships.
  • Handle incoming and outgoing communications, including emails, phone calls, memos and messages, on behalf of your managers. Draft, proofread, and edit correspondence, ensuring accuracy and professionalism in all interactions.
  • Handle logistical aspects, such as booking flights, managing expenses, and preparing necessary travel documents. Completion of the internal tools on behalf of your managers (Pleiades, Saturn, Concur).
  • Manage processes incl. approvals in tools like Saturne, Concur, Pleiades, Silva, Coupa
  • Prepare PowerPoint presentations
  • Perform multifaceted general office support (time-off, purchases, expense accounts, …)
  • Prepare the onboarding / offboarding of the team (Learning / ED) + ABS extensions, Contractors
  • Organize Team Events (via Coupa) & Catering
  • Handle administrative tasks for the Group Head of Learning linked to AXA University

Technical and Professional Skills 

• Proficiency in MS Pack Office: Word, Excel, PowerPoint, Outlook
• Strong ability to be concise & and clear in note writing
• Knowledge of the company’s business areas
• Ability to analyze information and understand information as it relates to ongoing work/team projects
• Sound research skills and attention to detail
• Strong organizational and planning skills
• Excellent time management skills and ability to multi-task and prioritize work
• Fluent English (written and oral)

Soft Skills and Competencies 

•  

  Excellent interpersonal skills, effective verbal, listening and written communication skills
• Highly effective organizational and decision-making skills
• Anticipate needs and proactively bring together resources to fill these needs
• Must maintain the highest level of confidentiality at all times
• Respect for the hierarchy
• Customer-service oriented

Notre raison d’être chez AXA ? Chaque jour, nous agissons ensemble pour le progrès humain en protégeant ce qui compte. Une mission qui donne le sourire et envie de se lever le matin !

Un des leaders mondiaux de l’assurance dans la protection des biens, des personnes et des actifs, AXA c’est 145 000 collaborateurs et contributeurs qui s’engagent au quotidien pour nos clients, c’est 51 pays dans lesquels nous distribuons nos produits et services et plus de 90 millions de client qui nous font confiance dans le monde.  Employeur citoyen et responsable, AXA s’engage au quotidien pour des causes sociétales & environnementales. Nous menons une politique inclusive engagée pour reconnaître et valoriser les différences individuelles. Ces ambitions vous parlent ? Alors venez changer le monde avec nous !

Le siège du Groupe AXA est basé à La Défense (Tour Majunga) et regroupe les activités corporate du Groupe. Il se distingue par une forte culture internationale.

Vous rejoignez une entreprise :

-    Responsable, vis-à-vis des personnes, y compris ses employés et ses clients, et de la planète. 
-    Aux valeurs fortes
-    Qui encourage la mobilité interne, et la formation de ses employés
-    Qui vous offre de nombreux avantages (en savoir plus ici : Reward & Benefits - french | AXA Group)
-    Flexible, qui permet le travail hybride, au bureau et à la maison.

Les informations fournies par les candidat(e)s seront traitées de manière strictement confidentielle et utilisées uniquement à des fins de recrutement.