AdresseWe’re looking for an experienced Personal Assistant to join our AXA team supporting an Executive Director Team, helping them to manage their workload, organise their day and free up their time by providing administrative support.
At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers. You'll work at least 40% of your week away from home, and our Dublin Head Office, with flexible approach for the needs of the CEO.
What you’ll be doing:
- Actively manage the Directors diary and Arrange regular and adhoc meetings, inviting attendees, preparing agendas, coordinating presentations, and taking notes in the meeting as required.
- Email Management, screen phone calls, enquiries and action of incoming communications.
- General administration and support such as invoices, expense claims and organising events.
- Organisation of domestic and international travel for business trips, as well as preparation of itineraries.
- Meeting and greeting visitors at all levels of seniority.
- Devise and maintain office systems, including Boardroom and Video Conferencing facilities, meeting rooms, data management and filing.
- Co-ordinate reports and responses for Director to ensure they are received on schedule.
Your Profile
- Minimum of 2 years’ experience working in similar Personal Assistant role, ideally within a financial services organisation.
- Proven track record of working in a busy pressurised environment, managing a number of executive diaries and working to tight deadlines.
- Excellent interpersonal and communication skills both written and oral.
- Problem solving and issue resolution.
- High level of confidentiality, strong learning agility and able to work at pace.
- Good working knowledge of admin software; Excel, Word, Powerpoint, Outlook.
- Ability to travel and co-work with the Executive diary.
- Flexible and adaptable with the ability to multi-task.
As a precondition of employment for this role, you must be eligible and authorized to work in Ireland and/or the United Kingdom.
This recruitment campaign may be used to support permanent, temporary and/or extension for any upcoming similar positions over the next 6-months.
About AXA
Would you like to wake up every day driven and inspired by our noble mission and to work together as one global team to empower people to live a better life? Here at AXA we strive to lead the transformation of our industry. We are looking for talented individuals who come from varied backgrounds, think differently and want to be part of this exciting transformation by challenging the status quo so we can push AXA - a leading global brand and one of the most innovative companies in our industry - onto even greater things.
In a fast-evolving world and with a presence in 64 countries, our 166,000 employees and exclusive distributors anticipate change to offer services and solutions tailored to the current and future needs of our 103 million customers.
About the Entity
Proud to be part of the AXA Group, at AXA Ireland our values are at the heart of everything we do. We work together as One AXA, embracing our differences to make our teams great. We believe integrity, courage and our customer-first approach is what makes us a great place to work. AXA is an equal opportunities employer and welcomes applications from across all communities.
What We Offer
One of the best things about joining AXA is our rewards package. At AXA Ireland, we’re appreciative of the people who work for us and our rewards package reflects that. You can expect to receive:
- Competitive salary with annual review
- Annual company & performance-based bonus
- Contributory pension scheme
- Life Assurance
- Generous annual leave plus Bank Holidays
- AXA employee discounts
- Education support and plenty of learning opportunities.
AXA is proud to support the needs of our employees and as such understands everyone has individual work and home life responsibilities. We are therefore happy to discuss flexible working arrangements, should this be a requirement for you.
At AXA, we want to become one of the most inspiring companies to work for and to achieve this ambition, we need the best talent to come and work for us. We look for candidates with the right skills and values to join us and selection is based on a fair and equal process. As a financial services company, all successful candidates will require employment checks, so we can ensure regulatory compliance.
We’re proud to be committed to equal opportunities and welcome applications from all backgrounds.
AXA Ireland dac consider applicants on the basis of skills, experience & qualifications and without regard to race, colour, religion, sex, national origin, age, marital or veteran status, sexual orientation, disability or any other legally protected status.
