Management Assistant – Smart Power

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future.At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

We are now looking for a Management Assistant to join our Smart Power division in Vaasa. In this role your main responsibility will be providing high-quality administrative support to the management and the business while collaborating with various internal and external stakeholders and handling internal communication. You will join our fast-paced and development-oriented community of experts where you will have an important and challenging role in the business with real opportunities to influence our processes with your input. Our culture and benefits reflect our values: courage, care, curiosity and collaboration. The most appreciated benefits according to our personnel are at the moment e.g. an annual performance bonus, employee share acquisition program, continuous learning opportunities, bicycle and other wellbeing and family benefits. We have a hybrid working model.

This position reports to

Local Product Group Manager

Your responsibilities

• Providing administrative support to management and the organization including support with HR related topics such as time management
• Assisting in all business-relevant administration tasks; conducting research, creating reports, updating organization charts, handling correspondence, and updating other relevant documents and process descriptions
• Handling internal communication and ensuring effective information cascade across the organization through various communication channels
• Offering financial support on the business level; monitoring budget spend, raising and approving requisitions, managing schedules and travel arrangements, processing expense reports, invoices, and creating purchase requests
• Organizing various meetings, stakeholder visits and events; handling bookings and practicalities, hosting visitors and creating presentations or other needed materials
• Collaborating with external service providers, acting as the point of contact for various internal and external inquiries and initiating appropriate action
• Initiating continuous improvement and developing administrative processes

Your background

• Bachelor’s or Master’s level degree from relevant field, preferably Business Administration, Communication, Human Resources or similar
• Fluency in Finnish and English, both written and spoken
• High sense of ownership and confidentiality (considering tasks may involve handling of confidential data/information)
• Resourceful personality with the ability to work independently as well as to collaborate with others
• Proactive attitude towards work combined with strong organizational skills
• Ability to work in an international hybrid environment
• Advanced skills in MS Office (such as Excel, Word, PowerPoint, SharePoint, Visio)
• A continuous development mindset and motivation to drive improvements
• Previous experience from working in assistant roles is considered a benefit

More about us

ABB Smart Power is a global technology leader, with products and solutions that make power supplies smart, connected and protected. Its intelligent products and solutions make power more competitive by improving the energy efficiency, productivity and reliability of almost any operation.In Finland, ABB has about 5000 employees, making it one of the biggest industrial employers in the country. ABB Finland serves its customers in over 20 locations and has production sites in Helsinki, Vaasa, Porvoo and Hamina. As a global company, we’re also able to offer international job opportunities. For more information, please contact Tero Talvitie +358 50 334 5004. Please note the following call times: Feb 9th 9-13 EET, Feb 13th 9-12 EET. Interested in joining the crew? Please apply for the position by 18 February, 2024. We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com. Work model: hybrid #LI-hybrid