Executive Assistant To Coo (F/M/D)

Clariness is looking for an Executive Assistant to COO (f/m/d) based in Berlin.
- Full-time; limited -

About the role
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). In this dynamic role, you will be the linchpin of our executive team, ensuring seamless day-to-day operations and contributing to our overall efficiency. The role requires a presence at the Berlin office for a minimum of three days per week, with a contract duration of six months and the potential for it to transition into a permanent position.

As an Executive Assistant to COO, you would be responsible to:

• Manage and prioritize the COO's daily schedule, including scheduling meetings, appointments, and travel arrangements.
• Monitor, organize, and respond to emails, ensuring timely and professional communication.
• Prepare, review, and distribute meeting agendas and materials.
• Attend meetings alongside or on behalf of the COO, taking detailed notes and providing summaries.
• Coordinate follow-up actions and communicate with internal teams to ensure task completion.
• Assist in the preparation of reports, presentations, and other executive documents.
• Liaise with various departments to facilitate smooth inter-departmental communication and collaboration.
• Handle confidential information with discretion and integrity.
• Perform other administrative tasks as needed to support the COO.
  

We would like you to have:

• Proven Experience as an Executive Assistant: Prior experience in a similar role, particularly supporting C-level executives, is highly advantageous.
• Background in Administrative Tasks: Experience with administrative tasks, including managing emails, preparing reports, and coordinating meetings.
• Experience in a Fast-Paced Environment: Familiarity with working in dynamic, fast-paced environments, ideally in a similar industry or company size.
• Personal Qualities: Adaptable, flexible, and able to adjust to changing priorities and tasks swiftly.
• Professionalism: Exhibits a high degree of professionalism, representing the COO and the company in all interactions.
• Proactive Approach: Takes initiative in foreseeing and addressing needs or issues before they arise.
• Team Player: Collaborates effectively with other team members and departments, fostering a positive work environment.
• Eagerness to Learn: Shows a willingness to learn and grow, taking on new challenges and responsibilities.
• A bachelor's degree is often preferred, though not always required. Relevant fields include Business Administration, Management, or similar areas that provide a foundation in organizational skills and business processes.
• Exceptional Organizational Skills, Strong Communication Skills, Attention to Detail, Problem-Solving Abilities, Technological Proficiency, Time Management, Discretion and Confidentiality.
  

You may ask now, why should I work for you? Let us give you a few reasons – more you will find out during the process.

• Varied and exciting job with ownership in an international company.
• Flat hierarchies and a chance to shape the work environment as part of an ambitious and international team.
• Professional and personal growth opportunities.
• Flexible working hours and mobile working options within Germany.
• Impact healthcare by accelerating medical innovation through improved access to clinical trials, potentially bringing needed treatments to patients faster.

For more information, feel free to reach out to recruiting@clariness.com.