Adresse***This role is based at our corporate office in McLean, VA***
This is your chance to be part of a Global Distribution Team that is an important part of Hilton's Commercial Services organization around the world. As the Administrative Assistant for Partnership Development & Global Distribution, you will support the team responsible for the Global Distribution commercial and business strategy, channel management, operations, and services such as payment for the digital third-party channels that drive business for Hiltons’ 7,300+ hotels globally, and the Partnership Development and Experiences team that is driving the development of new and expanded enterprise partnerships. The team also has responsibility for shaping Hilton’s Experiences business by curating a network of partners and service providers to provide our guests with services to complement their stays (i.e., local tours, dining experiences, and ground transfers. On the Partnership Development & Global Distribution team reporting to the Vice President, you will work on projects including providing general administrative support as it relates to maintaining calendars, coordinating meetings, travel itineraries, expense reports, processing invoices, and managing documents and presentation materials. You will also organize outstanding and unforgettable events and meetings.
HOW WE WILL SUPPORT YOU
Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to programs and benefits such as:
- Go Hilton travel program: 100 nights of discounted travel with room rates as low as $40/night
- Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
- Paid parental leave for eligible Team Members, including partners and adoptive parents
- Mental health resources including free counseling through our Employee Assistance Program
- Paid Time Off (PTO)
- Learn more about the rest of our benefits
At Hilton, we believe every Team Member is a leader. We are committed to offering leadership development opportunities through every step of a Team Member’s career journey and at every level, both in our hotels and across corporate. Hilton’s leadership development framework focuses on developing skills and business insight through a range of programs and approaches to meet varying learning needs and preferences.
**Available benefits may vary depending upon terms and conditions of employment and are subject to the terms and conditions of the plans.
HOW YOU WILL MAKE AN IMPACT
Your role is important and below are some of the fundamental job duties that make your work unique.
What your day-to-day will be like:
- Schedule and handle the leader's calendars, including booking travel itineraries. You will arrange and confirm reservation and meeting dates, locations, equipment, and catering. This includes keeping track of VISAS needed for travel, passport renewals, and similar tasks.
- Complete and submit expense reports.
- Draft and prepare documents, reports, correspondences, emails, and presentations and take meeting minutes.
- Maintain contact lists, digital exchange forums, and relevant office equipment/supplies.
- Track and maintain budgets and processing and tracking of invoices.
- Maintain and input payroll functions.
- Complete special projects as required.
- Organize and implement select events and meetings.
How you will collaborate with others:
- Coordinate with fellow Administrative Assistants to schedule meetings with senior executives and teams, obtain meeting rooms, and supplies, and organize catering. Coordinate large team meetings and external outings.
- Liaise with vendors, exhibitors, and team members during the event planning process to ensure everything is in order.
WHY YOU'LL BE A GREAT FIT
You have these minimum qualifications:
- Five (5) years of administrative experience
- Experience handling more than one executive's calendar
- Experience working with common productivity software suites (e.g. Microsoft, Adobe) and video conferencing tools
- Experience interacting with Senior Leaders in a large corporate environment
- Experience booking travel internationally
- Role is in office five (5) days a week
It would be useful if you have:
- Associate’s Degree
- Seven (7) years of professional experience
- Prior experience in the Travel or similar industry
WHAT IT IS LIKE WORKING FOR HILTON
The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World’s Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it’s like to be on Team Hilton!
It is the policy of Hilton to employ qualified persons without regard to color, race, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medication conditions), gender identity or gender expression, sexual orientation, marital status, military service, status as a protected veteran, disability, protected medical condition as defined by applicable law, genetic information, or any other protected group status as defined by and subject to applicable federal, state and local laws. Hilton’s commitment to equal employment opportunity supports the attraction and retention of a diverse workforce that will enhance our effectiveness in attracting Team Members, customers, corporate partners, and owners.
We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law. Please contact us if you require an accommodation during the application process.
