Front Desk & Office Manager

Front Desk & Office Manager (f/m/d)

Your tasks

• Welcoming and receiving visitors or customers
• Organizing incoming and outgoing mail (letters, parcels and emails)
• Answering and forwarding calls
• Support with travel booking for employees and talents
• Ordering and managing office supplies
• Maintaining the order of the reception and office areas
• Assisting with internal events or meetings, including the preparation of meeting rooms and the organization of catering
• Supporting the management team as required
• Involvement in on and off-boarding of employees
• Communication with service providers
• Assisting with basic accounting tasks (processing invoices)

The position requires presence in the office (home office possible in exceptional cases and by arrangement).

Your profile

• Min. 1-2 years working experience in office management, Front Desk or similar field
• Team player and communicative
• Hands on and can do attitude
• Very good problem solving skills
• Service oriented, reliable and resilient
• Independent way of working
• Strong attention to detail
• Good spelling in written and spoken English/German

Desirable:

• Initial experience in the field of work safety
• Interest in the topics of sustainability
• Interest in social media and artificial intelligence
• Affinity for technology and manual dexterity

About Us

We Are Era is the first pan-European studio and talent agency with offices in Amsterdam, Berlin, Cologne, Copenhagen, Paris, Madrid, Milan and Stockholm. Our vision? Shaping zeitgeist in an era of movements - and with success: our productions and campaigns for broadcasters, brands and NGOs have won numerous awards. Our stories have impact and attitude, developed and told by and for people all over Europe. Our projects range from TV productions and fictional series to innovative formats on social video platforms such as YouTube, Instagram, Twitch and TikTok. We build social influencers and artists into cross-platform personality brands, which today take place in social media, on TV, in podcasts, on the big screen or in the music charts. Our international 250-person team speaks all languages - from mainstream to subculture, from the Friday For Future movement to K-pop culture. Together we offer our partners the fast lane ticket to any community in Europe. Are you ready to shape the zeitgeist with us?

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Front Desk & Office Manager (f/m/d)

Your tasks

• Welcoming and receiving visitors or customers
• Organizing incoming and outgoing mail (letters, parcels and emails)
• Answering and forwarding calls
• Support with travel booking for employees and talents
• Ordering and managing office supplies
• Maintaining the order of the reception and office areas
• Assisting with internal events or meetings, including the preparation of meeting rooms and the organization of catering
• Supporting the management team as required
• Involvement in on and off-boarding of employees
• Communication with service providers
• Assisting with basic accounting tasks (processing invoices)

The position requires presence in the office (home office possible in exceptional cases and by arrangement).

Your profile

• Min. 1-2 years working experience in office management, Front Desk or similar field
• Team player and communicative
• Hands on and can do attitude
• Very good problem solving skills
• Service oriented, reliable and resilient
• Independent way of working
• Strong attention to detail
• Good spelling in written and spoken English/German

Desirable:

• Initial experience in the field of work safety
• Interest in the topics of sustainability
• Interest in social media and artificial intelligence
• Affinity for technology and manual dexterity

About Us

We Are Era is the first pan-European studio and talent agency with offices in Amsterdam, Berlin, Cologne, Copenhagen, Paris, Madrid, Milan and Stockholm. Our vision? Shaping zeitgeist in an era of movements - and with success: our productions and campaigns for broadcasters, brands and NGOs have won numerous awards. Our stories have impact and attitude, developed and told by and for people all over Europe. Our projects range from TV productions and fictional series to innovative formats on social video platforms such as YouTube, Instagram, Twitch and TikTok. We build social influencers and artists into cross-platform personality brands, which today take place in social media, on TV, in podcasts, on the big screen or in the music charts. Our international 250-person team speaks all languages - from mainstream to subculture, from the Friday For Future movement to K-pop culture. Together we offer our partners the fast lane ticket to any community in Europe. Are you ready to shape the zeitgeist with us?

Your benefits

Social DaysFlexible Working HoursMobile officeDog-friendly officeCompany pension planFree drinks and snacksFree RTL+ membershipOneFit/Urban Sports Membership

Front Desk & Office Manager (f/m/d)

Apply nowAdd to watchlistShare on LinkedinShare on XingCopy link268294 Berlin (Germany) as of now Fixed Term • Part-Time we are era GmbHSiobhan S.RecruitingI am looking forward to your application.

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FAQ

How does the application process look like?

01 Discover jobs

Check our job portal for a position that suits your profile. Here you can also filter by department and job.

02 Online Application

We look forward to receiving your documents.

03 Screening

Our recruiting team looks at all applications received and usually gives you feedback on your application within 2 weeks.

04 Interview

If your application is of interest to us, we will invite you to an interview. We usually conduct our interviews virtually. Here we get to know each other and you learn more about We Are Era as an employer and about the vacant position.

05 Offer

After each interview you will receive feedback from us. If you are the right person for the job, you will receive a letter of acceptance and a contract offer.

06 Contract

We send you your contract to sign. You sign and we start the onboarding process.

07 Welcome to We Are Era!

We wish you a good start and look forward to a successful cooperation. What is the best way to prepare for the interviews and the process?

• Use the job posting for your preparation
• Inform yourself about We Are Era
• Prepare your questions about the job
• Gather skills that make you stand out

Who do I address my application to?

Address your application to the HR team.

Can I change or withdraw my application?

In your profile, you can edit your application or withdraw it at any time in the "Job Applications" section.

What benefits does We Are Era offer?

In the job advertisements, we inform you about the specific benefits of the advertised position.

Does We Are Era support mobile working?

We want you to be able to organize your job as flexible as possible. For the concrete planning, our teams coordinate individually. In general, however, we go into the office two days a week if possible. Additionally, we offer that every employee can work from any We Are Era location from time to time.

What documents should my application enclose?

Your application should include a resume and cover letter. For all Dutch positions, a letter of motivation is also required.

Privacy statement

Data Privacy Consent Statement

By registering, you can enter your application online and apply for a vacant position at a Bertelsmann company or a Bertelsmann Stiftung or at an selected Partner Company . Your online application also includes personal data, for which reason data protection provisions and in particular the EU General Data Protection Regulation (GDPR) apply.

Bertelsmann SE & Co KGaA, Carl-Bertelsmann-Straße 270 in 33311 Gütersloh, Germany as operator of the applicant portal and the company or Bertelsmann Stiftung or the partner company of the job posting for which you are applying are responsible for data protection in your online application. Upon receipt of your online application, your data will be processed for recruitment purposes on the basis of Art. 6 Para. 1 (b) GDPR and, if available, on the basis of the local regulations on the employee data protection. Your data will only be processed for further purposes if it is necessary for the fulfillment of contractual or legal obligations or if you have expressly given us your consent.

The complete information on data protection according to Art. 12 to 14 GDPR and your rights to information, correction, deletion, limitation of processing, data transferability and objection according to Art. 15 to 21 GDPR can be found here .

With my consent to participate in the candidate pool and/or prospect pool, I allow all authorized recruiters of Bertelsmann companies and the Bertelsmann Stiftungen and Partner Companies to have access to my candidate profile in order to check it for suitable career matters, and to contact me in this regard. I only allow contact if the notification function is activated.

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• Surname/first name;
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Bertelsmann is established worldwide. Therefore, access can also take place from outside the EU, from a so-called third country. The GDPR initially only applies in the EU, so that no globally appropriate level of data protection can be guaranteed. However, efforts to ensure a similar level of data protection for third countries is underway. For example, standard contractual clauses provided by the EU Commission may qualify as a suitable guarantee. Any guarantees may exceptionally be waived if you consent to this. Therefore, my con-sent also includes data processing by third countries according to Art. 49 Para. 1 (a) GDPR.

I can revoke my consent at any time with effect for the future by restricting access via my profile settings and/or deactivating the notification function. It is valid until the deletion of my applicant profile or until revoca-tion. The consent is voluntary. A refusal or a revocation has no negative effects on current application pro-cedures.

Version: 3.0, Published September 21th, 2021

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