Senior Document Controller

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future.At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

ABB's Distribution Solutions Division provides utility, industrial and commercial customers with safe, smart and sustainable technologies for the distribution of electricity. With ABB AbilityTM enabled digital solutions at its core, our extensive portfolio includes distribution automation products, switching, limiting, measuring and sensing devices, switchgear, modular substation packages, and related services. Job Summary: Prepare, distribute and store accurate and timely customer, ABB documents and supplier documents for projects as per the division’s/project’s procedures and ensuring effective version control & status tracking. Maintain a high level of data quality according to the ABB Master Data requirements for document control and Support Engineers & Project Managers with accurate on demand status & milestone reporting. Improve document management competence within unit. Suggests improvements for tools and processes used in the document management field.

Your responsibilities

• Ensures that the document handling of all relevant Client, ABB and Sub-supplier documents are handled as per local procedures, guidelines, and project specific requirements.
• Furnishes work instruction and processes for large & complex projects as per demand.
• Supports project manager, project engineering team and logistic as document management responsible within project.
• Supports local document management team members.
• Ensures that a document control system is available and up to date in the local unit that can be used for document and communication handling for individual projects.
• Configure environment/area in document control system for individual projects according to local unit and project requirements.
• Ensures that a document control and communication process is available according to the individual project's scope and requirements.
• Ensures compliance with relevant cyber security regulations, standards, and contractual requirements.
• Effectively communicates appropriate documentation updates to customer and other stakeholders in a timely manner and provide accurate progress reporting.
• Registers feedback and comments received from customer on the documentation updates and communicate these to the project team.
• Supports project management with delivery of final documentation to customer and with long term storage and archival of all relevant project documentation according to local unit instructions. Actively engages with project manager and engineering team to establish document list for project as per contract requirements.
• Plans the document as per project timeline.
• Provides input to weekly/bi-weekly/monthly progress report according to local unit and project requirements.
• Actively informs project manager in the event of new requirements from customer that may cause changes in document management process and/or scope.

Your background

• 5 years’ experience in document control field.
• Batchelor’s degree.
• Good knowledge of Microsoft Office tools (Word, Excel, Office).
• SAP knowledge is an asset. Contractual terms knowledge is also an asset.
• Care for order and quality, attention to detail.
• Good at managing time and workload.
• Autonomy, ease of adaptation/versatility.
• Bilingualism (French/English).

Benefits

• Retirement plan
• Healthcare plan
• Accident insurance
• Wellbeing program

More about us

We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. For the 8th year in a row, ABB Canada has been recognized as one of Canada’s top employers by Forbes Magazine. Also named as Canada's Top 100 Employers, Montreal's Top Employers, Canada's Top Employers for Young People, Canada’s Greenest Employers and in 2021 Best Candidate Experience Award (CandE Award), ABB's culture and commitment are to provide a caring workplace where everyone collaborates, feels valued, respected, included and supported. Also committed to ensuring that all policies and practices respect the Employment Equity Program, we aim for our workforce to be truly representative of the four designated groups; women, aboriginal people, members of visible minorities, and/or persons with disabilities. ABB will provide reasonable accommodation to the applicant with disabilities and encourage applicants to self-identify in the application process. ABB's Military Reservist Policy offers Canada's Reserve Force members the flexibility to undergo military training and activities while maintaining job security, seniority, pay, benefits, and privileges as ABB employees, including up to 15 paid working days per year for training, as well as extended leave for operations both in Canada and abroad, ensuring seamless career integration with our nation's defense forces.