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Form der Arbeit
Gehalt Position Responsibilities:
The Document Controller manages the storage and transmission of project documents produced by IPS, clients, vendors, subcontractors and consultants. This will include coordinating the flow of technical documents including engineering drawings, specifications, calculations, reports, submittals, contracts and purchase orders.
YOUR ROLE
IPS-Integrated Project Services is a global leader in developing innovative and cost effective solutions for the engineering, construction, commissioning and qualification of complex pharmaceutical and biotech research and manufacturing facilities. With technical expertise spanning R&D to pilot-scale to large-scale production, our team specializes in the technology, trends and regulatory environment to successfully deliver capital projects and improve operations. For over thirty years, we have applied unique LEAN methodologies throughout the project life cycle, continually finding ways to do things better and more efficiently, delivering higher quality and controlling costs. Headquartered in Blue Bell, PA, IPS is a multi-national company with 3000+ professionals worldwide and offices in the US, Brazil, Canada, China, Germany, Ireland, Singapore, Switzerland, UK and India. Visit our website at www.ipsdb.com.
Specialties
IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).
IPS is continuing to hire for our new operations in Germany!
We are looking for an energetic and talented Document Controller to join our exciting German “start-up” with remote working flexibility to be based either in Frankfurt or in our Nürnberg office.
IPS Integrated Project Services is a global leader in EPMCV, solely specialized in Pharmaceutical / Biotech Engineering with offices on 4 continents and 3000+ professionals providing technical consulting, architecture, engineering, project controls, construction management, and CGMP compliance services for technically complex development and manufacturing facilities worldwide.
The Document Controller manages the storage and transmission of project documents produced by IPS, clients, vendors, subcontractors and consultants. This will include coordinating the flow of technical documents including engineering drawings, specifications, calculations, reports, submittals, contracts and purchase orders.
YOUR ROLE
- Ensure compliance with corporate document conventions, including numbering and approvals.
- Ensure compliance with project-specific document conventions, including numbering, approvals, distribution lists and quality assurance requirements.
- Work with Project Managers to establish document distribution plans for each assigned project.
- Maintain document distribution systems and schedules for assigned projects based on client, project and contractor requirements.
- Expedites review, approval and distribution of supplier and internally produced project documents.
- Establish and maintain paper and electronic files for assigned project in accordance with corporate requirements.
- Establish and maintain electronic indices of project documents and generate reports that meet project requirements.
- Support preparation of transmittals of engineering and procurement documents.
- Arrange catalog, package, long-term storage and disposal of project documents at time of project closeout.
- As required and requested by project and design managers, attend project coordination meetings and provide status updates of engineering documents, procurement documents and submittals.
- Special projects as assigned.
YOUR PROFILE
Degree educated or completed apprenticeship in Business / Construction / Engineering / Architecture or related technical field preferred.- Ideally, previous project document control experience and an understanding of project basics.
- Proven experience working with collaborative management systems.
- The ability and motivation to take ownership of tasks, reporting back to team lead.
- Experience working with the basic Microsoft Office programmes.
- Proven work experience using File Sharing sites for document posting, uploading, downloading and manipulation (SharePoint, FTP, etc.).
- Strong and effective communication competencies with internal and external stakeholders.
- Flexible to travel and work on client site
- Fluency in English and German (ideally B2 level and above)
OUR OFFER
- We foster a company culture characterized by team spirit, appreciation and respect.
- We champion professional and personal development, growth and diversity.
- We adhere to transparency, honesty and integrity.
- We are global leaders in innovation and technologies and “Best in Class” Experts.
- "We promise only what we can deliver" - not more and not less!
- We offer a flexible Hybrid home office/on-site working model at a competitive package including 30 days vacation, corporate pension scheme and flexitime.
About Us
IPS-Integrated Project Services is a global leader in developing innovative and cost effective solutions for the engineering, construction, commissioning and qualification of complex pharmaceutical and biotech research and manufacturing facilities. With technical expertise spanning R&D to pilot-scale to large-scale production, our team specializes in the technology, trends and regulatory environment to successfully deliver capital projects and improve operations. For over thirty years, we have applied unique LEAN methodologies throughout the project life cycle, continually finding ways to do things better and more efficiently, delivering higher quality and controlling costs. Headquartered in Blue Bell, PA, IPS is a multi-national company with 3000+ professionals worldwide and offices in the US, Brazil, Canada, China, Germany, Ireland, Singapore, Switzerland, UK and India. Visit our website at www.ipsdb.com.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).
Attention Search Firms / Third Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via-email, the Internet or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
