Administrative Manager (All Genders)

Allocator One is seeking a diligent and proactive Administrative Assistant to join our team at our offices in Wasagasse, 1090 Vienna. In this role, you will report to the Director of Operations, Europe, and undertake various administrative and preliminary accounting tasks to support our dynamic team.

In this pivotal role, you will support our operations and contribute to the efficiency of our business by providing personalized and timely support to executive members of the general management team and Chief Financial Officer.

Allocator One

Building a new asset management organization as a newcomer is a Herculean task regardless of one's potential or qualifications. Therefore worthy potential GP newcomers, who should play a pivotal role in driving the impact of next-generation businesses due to their hands-on experience in founding companies in the past, strong networks in their field, and access to relevant early-stage insights, are consistently overlooked, even though they possess a strong understanding of where investment opportunities lie.

Allocator One unleashes the power of highest potential first-time GPs with a one-of-a-kind infrastructure: Anchor investment, tech-driven admin and regulation solutions, global investor network access, and a loyal and intimate community backbone.

Our Purpose? Empowering underserved talent to become the disruptors of tomorrow.

Allocator One Leadership

Felix Staeritz, Founding Partner: Corporate venture builder extraordinaire, founder, VC/PE investor, WEF & Fraunhofer board/advisor.

Michael Ströck, Founding Partner: Founder with exits, Y Combinator alum, CTO turned investor, built 3 VC funds; open-source software developer.

Paula Schwarz, Anchor Fund I Partner: Impact founder (StartupBoat), VC fund & family office co-builder, Forbes innovator, 500 Startups scholar, family business roots.

• Answer phone calls, schedule meetings, and support visitors.
• Maintain office services by organizing office operations and procedures.
• Act as the point of contact between the Executive Team and internal or external contacts.
• Work closely with the Executive Team to keep them well informed of upcoming commitments and responsibilities.
• Provide sophisticated calendar management for the Executive Director. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Create and edit presentations, correspondence, memos, reports, graphs, organizational charts.
• Manage Outlook calendars for assigned Team Members and expense reports.
• Make travel arrangements for the leadership team.
• Prepare meetings and conference calls – keep minutes for team members in Europe and internationally.
• Support in planning and coordinating events.
• Manage files, contacts, travel, and events using a professional CRM application.
• Prepare and file legal documents.
• Proof/read/edit/file documents with a high level of expertise.
• Perform preliminary accounting (Vorkontierung) - perform initial categorization and recording of financial transactions in preparation for final account postings.
• Keep abreast with all organizational changes and business developments.
• You may be asked to perform related duties or special projects as assigned within the general scope of the position.

• At least 3 years of experience in the field or in a related area
• High English proficiency and excellent German required
• Bachelor’s degree or equivalent
• Work permit for Austria or EU citizenship required.

• Competitive salary
• “No assholes allowed” company culture
• Learn from and grow with experienced colleagues who are eager to share their knowledge

Equal Opportunity Employer: At Allocator One, diversity and inclusion are at the core of our values. We ensure fair and equal treatment for all applicants, embracing candidates from diverse backgrounds, genders, ages, and beyond. Your unique perspectives matter to us, and we sincerely appreciate your interest in becoming a part of our team.