Senior Team Assistant, Corporate Communications

STELLENBESCHREIBUNG Senior Team Assistant, Corporate Communications

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

In this role you will be responsible to provide administrative services and assistance for leaders in Corporate Communications, Government Relations and Public Affairs (GRPA), Sustainability, and Health, Safety and Environment (HSE). The role reports to the Head of Government Relations and Public Affairs.

Your responsibilities

• Performs complex administrative tasks and takes ownership of delivering specific business processes/programs. Thinks ahead.
• Interface with high-profile internal and external contacts and maintains cross-office collaboration.
• Manages a complex schedule and travel itineraries for meetings, delegations, calls, workshops, video conferences, and events for team members. Arranges internal/external events and meetings, including arranging travel, developing itineraries, booking accommodation, registering for conferences, and coordinating with visiting speakers, among other tasks.
• Prioritize and channel communication and take appropriate action to meet all deadlines, share knowledge, and keep others up to date. Acts as the point of contact for internal/external enquiries via phone, letter and email, assesses the urgency of issues, and initiates appropriate action.
• Assists managers in all business-relevant administration tasks, such as conducting research, compiling, verifying the information, and creating special reports, presentations, organization charts, correspondence, and other relevant documents, and follow up on action items.
• Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness, especially for internal finance and travel programs.
• Provides financial support at a business level, which includes monitoring budget spend, raising and approving requisi-tions/invoices, processing travel expenses, and other related tasks.
• Updates internal website as required.
• Establishes good working relationships with the support team and external stakeholders.

Your background

• 10+ experience in working in global corporate environments in executive assistant or similar roles.
• Confident and articulate, with a terrific work ethic and a get-it-done attitude. Proactive self-starter who contributes ideas and contributes to the team's success.
• Good organizational skills with an ability to work under pressure and manage own workload and priorities in order to meet deadlines, and respond to changing priorities.
• Proven ability to multitask and manage multiple stakeholders and multiple priorities at the same time.
• Confident user of MS Office, including Word, Excel, PowerPoint and virtual collaboration tools. Ability to interact effectively with all levels of the organization and be an active communicator.
• Excellent interpersonal skills, including the ability to deal with face-to-face, virtual, written and telephone enquiries in a courteous and patient manner, providing a high level of customer care with high level internal and external contacts.
• Ability to act with integrity and exercise discretion and confidentiality at all times.
• Cultural sensitivity.
• High level of fluency in English. German language is beneficial.

More about us

We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com. Work model: hybrid #LI-hybrid

Publication ID: HQ90761155_E1

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