Logistics Coordinator

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 
We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are now looking for a 

Logistics coordinator – Dispatcher (m/f/d)

to join our team working for a better future. The position is permanent and the preferred location is in Hamburg, Germany.
 

What you will be doing 

The Logistics coordinator – Dispatcher will work closely with internal teams, external suppliers, and transportation providers in order to optimize logistics processes and meet customer demands. They will oversee the transportation and distribution operations, ensuring efficiency, accuracy, and timely delivery of goods for the customers (OTD).  This role requires strong communication, problem-solving, and multitasking skills, along with a keen attention to detail.

As Logistics coordinator – Dispatcher, your work will focus on these responsibilities: 

• Source and negotiate best service providers both for transportation and supply chain 
• Ensure premises, assets and communication ways are used effectively 
• Communicate with service providers to achieve profitable delivery terms and conditions 
• Supervises orders and arranges stocking of raw materials for the production needs
• Cooperate and book forwarding companies and couriers based on best delivery terms
• Provide shipment requirement completion:
• Prepare the main documentary set of shipments (invoices, packing lists), 
• Apply for  Certificates of origin when needed
• Cooperate with Project Managers, Warehouse manager and team leaders, global customs and logistics specialist and other stake holders with regard to shipment requirement completion (packing requirements, delivery modes and opportunities, documents needed etc.) 
• Ensure smooth export/import operations by contacting customs agents
• Update delivery schedule to warehouse.
• Update delivery date on shipments when changes occur to Operations and Project organization
• Follow company policies and requirements set
• Report, communicate and escalate timely on changes/suggestions/problems to accordingly 
• Adhere to internal company and functional policies and procedures.  The responsibilities listed are illustrative and not exhaustive, and management may designate further reasonable tasks where needed.
• Checking and approving of invoices
• Dangerous goods handling
• Customs clearance (outbound via ATLAS / inbound communication with customs agent)
• Letter of Credit documentation

To be successful in this role, we expect you to have: 

• Completed training as a freight forwarding clerk or wholesale and foreign trade clerk
• Ideally experience in export business and customs clearance, as well as specific legal training
• Requirements (e.g. dangerous goods processing)
• At least two years of relevant professional experience

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Wir suchen einen

Logistics coordinator – Dispatcher (m/f/d)

Die Stelle ist unbefristet und der bevorzugte Standort ist Hamburg, Deutschland.

Aufgaben:

• Prüfung und Korrektur von Lieferanweisungen (Anpassung von Lieferan-schriften, Incoterms, Versandarten in
• Abstimmung mit dem jeweiligen Vertriebsmitarbeiter)
• Anstoss von Kommissionierlisten
• Veranlassung sachgerechter Verpackung bei Dienstleistern
• Erstellung sämtlicher für den Versand erforderlichen Dokumente, z.B. Packlisten, Lieferscheine,
• Proformarechnungen etc.
• Gefahrgutabwicklung (Dokumentation und Kontrolle gemäß der einschlägigen Richtlinien)
• Veranlassung der Ausfuhrerklärung / Zollanmeldung über das elektron. Zollverfahren ATLAS
• Auswahl des Frachtführers (See, Luft, Kurier) sowie Erstellung und Vergabe des Versandauftrages und der
• Dokumente an den Fracht führer
• Prüfung und Kontierung von eingehenden Rechnungen für Verpackungen und Transporte
• Mitarbeit bei der Abwicklung von Versandaufträgen im Liefer- und Projektgeschäft

Profil/Requirements:

• Abgeschlossene Ausbildung zur/zum Speditionskauffrau/-mann bzw. Groß- und Außenhandelskauffrau/-mann
• Idealerweise Erfahrung im Exportgeschäft und der Zollabwicklung, sowie spezielle Weiterbildung zu gesetzlichen
• Vorgaben (z.B. Gefahrgutabwicklung)
• Mindestens zwei Jahre einschlägige Berufserfahrung

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Why you and us? 

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. 

We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition? 

We have an amazing team and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future. 

Contact & next steps 

We hope to hear from you soon, by submitting your application through our careers portal. We aim to keep you updated on the process throughout. 

For further questions please reach out to Pertti Jalkanen, Senior Manager Material Management, through email pertti.jalkanen@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to). 

Welcome to join us in shaping the decarbonisation of marine and energy!
 

Last application date: 04/04/2024 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.