Learning & Development Admin Specialist - 12 Month Fixed Term Contract

Your role and your team:

You will report to the Talent & Development Manager and be part of the wider People team, a diverse team of 40 plus people, from recruiters to People Business Partners, People Services to Talent & Engagement experts, Workplace managers and Rewards and Compensation professionals. You will work closely with our colleagues across the company – being a team player and a connector is critical.

The Learning and Development Admin Specialist has responsibility and accountability for planning and administrating training across the organisation. This is a hands-on and dynamic role, which involves supporting the team on various L&D activity, enabling the implementation of new L&D initiatives and projects as well as helping promote best practice in our policies and processes to encourage focused and effective development for our people.

The role will be located in Munich, Germany, where the heart of the operations of our company is.

This is a 12 month fixed term contract.

Your Day to Day:

• Own and manage administrative tasks such as scheduling training sessions, maintaining training records, and coordinating logistics for training events.
• Support the team in the development and implementation of training programs by organizing materials, resources, and participant communications.
• Manage Learning Management System (LMS) data entry, including course enrolment, completion tracking and reporting.
• Coordinate with internal stakeholders and external providers to ensure smooth delivery if training programs and services.
• Provide administrative support for employee development initiatives including managing including managing training calendars, tracking budgets and processing invoices.
• Respond to employee inquiries regarding training programs, resources, and policies.

Your Profile:

• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail and ability to manage multiple tasks efficiently.
• Strong presentation and facilitation skills and experience.
• Project management experience
• Extremely proficient with Microsoft Office Suite and related program software.
• Fluent in English, German a plus
• Able to work independently and manage multiple projects simultaneously.
• At least 3 years working experience in a similar role, preferably in a startup/scale-up environment.
• The role typically requires a degree in management, human resources, business administration, or other related discipline.
• In terms of competencies:

• Creative thinking, ability to think fast and give solutions.
• Target-oriented, driven workstyle with delivery focus and sense of ownership.
• Can-do attitude and energy to bring other people with you.
• Highly collaborative, respectful, and open towards others.
• Improvement focused, always looking for ways to do better.
• Resilient to work effectively in a fast-paced, high-growth environment.
• Highly curious and outward looking, eager to learn from others.

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