Budget Operations Supervisor - Accounting Director

Job Class: Accounting Director
Agency: Health Department

• Who May Apply : This vacancy is open for consideration and for all qualified job seekers simultaneously. Consideration for supervisors in the same classification will occur through 03/22/2024.
• Date Posted : 03/16/2024
• Closing Date : 03/29/2024
• Hiring Agency: Minnesota Department of Health
• Division/Unit : Financial Management / Budget Operations
• Work Shift/Work Hours : Day Shift / 8:00 a.m.-4:30 p.m.
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $35.98 - $51.83 / hourly; $75,126 - $108,221 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 216 - Middle Management Association (MMA)
• FLSA Status : Exempt - Executive
• Telework Eligible : Yes
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

Make a difference in the lives of Minnesotans.
The work you'll do is more than just a job. Join the talented, engaged, and inclusive workforce dedicated to creating a better Minnesota.
Job Summary
The Financial Management Division is looking for a qualified individual to act as the fiscal liaison to provide oversight of incoming grants and contracts; set up and monitor budgets in SWIFT (StateWide Integrated Financial Tools), federal financial reporting, federal draws, federal time reporting, and managing the chart of accounts. This position supervises the Budget Operations Unit (a team of budget coordinator staff) by directing Budget Operations, reporting, and related fiscal activities for all state and federal funds received by the department for its $580 million annual budget. This position reports to the Budget Operations Director.
Working as the Budget Operations Supervisor, you will:

• Maintain a clear and efficient chart of accounts.
• Assure that all budgeting, spending, and reporting transactions are accurately recorded in the state accounting system.
• Assure that federal, state, and non-governmental standards are met in funding applications, grant awards, and gift acceptance forms.
• Direct compliance activities related to the Single Audit Act and the Federal Funding Accountability and Transparency Act.
• Review and verify that Program and Grant Managers have access to timely financial status reports.
• Direct related financial activities such as time reporting, labor distribution, and intra-agency billing.
• Adhere to applicable laws, rules, policies, and guidelines.
• Provide clear and effective communication with departmental staff and federal agency contacts.

This position has the option of being hybrid (combination of telework and in office) and will require coming into the St. Paul office occasionally.
This posting may be used to filled multiple vacancies as they become available through 03/29/2024. Candidates will remain under consideration throughout the duration of the posting period unless notified otherwise.
Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Minimum Qualifications
Four (4) years of accounting or financial management experience to include the following areas of responsibility:

• Accounting procedures sufficient to complete forms and documents that comply with Generally Accepted Accounting Principles (GAAP) standards and maintain accurate and complete financial records.
• Strong leadership skills in a position related to accounting or financial management, including the ability to manage, guide, and communicate with staff and partners at all levels.

A bachelor's degree in accounting or other related field may substitute for one year of experience; A related associate degree may substitute for 6 months of experience.
Minimum Qualifications to be assessed during the interview process:

• Ability to prepare and interpret complex fiscal records and reports, recognize problems, and effect solutions.
• Ability to work effectively as a member of many different teams as well as form and lead teams for specific projects.
• Excellent interpersonal, oral, and written communication skills to establish effective working relationships with managers, employees, work groups, and external entities.
• Experience building and maintaining effective working relationships and collaboration across multiple levels of staff and leadership.
• Strong experience using software applications such as Microsoft suite of products sufficient to manage and analyze financial data.

Preferred Qualifications

• Proficient in the use of SWIFT (StateWide Integrated Financial Tools) online financial, procurement, and reporting system used by the State of Minnesota.
• Experience building reports in the State of Minnesota's Data Warehouse/OBIEE system.
• Thorough knowledge of the Budget Planning & Analysis System (BPAS).
• Thorough knowledge of the Appropriation Maintenance Application (AMA)
• Familiarity with Governmental Accounting Standards Board (GASB) pronouncements; governmental accounting practices; and federal and state laws relating to governmental accounting,
• Experience with and ability to develop and implement procedures to increase the efficiency and effectiveness of the fiscal operations, and independently carry out department objectives with only limited supervision.
• Possess writing skills sufficient to prepare clear and comprehensive reports, policies, procedures, and instructional manuals.

Additional Requirements
This position requires successful completion of a background check and employment reference check.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
If you have questions about the position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at amy.winters@state.mn.us .
If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us
About Health Department
Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain, and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.
Why Work for Us
Diverse Workforce
We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency's mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits
Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program

Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.