AdresseWe are looking for a versatile Administration Manager with a startup mentality for a full or part-time contract. You will work closely with the CEO and collaborate with the Management Team, while playing a key role in the company.
This is a rare opportunity to make a daily impact and thrive in a growth-stage startup company in a fast-paced market environment and you will have the flexibility to work from home or in our office in Stuttgart (visits to the office required, once or twice a month).
Tasks
- Reconcile incoming invoices, identify discrepancies and manage our digital accounting system for five legal entities
- Generate outgoing invoices to customers and monitor receipt of payment
- Reconcile all receipts with account transactions and prepare them for the tax advisors
- Be the first point of contact for our tax advisors and office contractors
- Assist the tax accountants with payroll and personnel accounting
- Manage contracts with landlords and office service providers
- Be responsible for the office including layout, furniture, supplies, repairs, etc.
- Assist Human Resources in the new employees onboarding and offboarding processes, including Employment Contracts
- Manage and monitor GDPR/DSGVO documents with clients and service providers
- Prepare reports and presentations for senior management
- Support the CEO in financing rounds, be the first contact for investors and lawyers/notaries
- Manage the budget and the cost and revenue forecasts
- Collect and consolidate data for key figures
- Manage reporting for investors, create content and deliver results
- Support on the preparation of the annual financial statements
- Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks
Requirements
- You have a commercial degree, a business degree or similar
- You have good knowledge of commercial processes and accounting
- You are interested in GDPR/DSGVO
- You are familiar with Apple and Google office products (specially Google Sheets/Excel)
- You have experience with MacOS or are eager to learn it
- You are fluent in German and English and have great communication skills in both languages
- You have good time management skills
- You are highly organised, resilient and flexible
Benefits
- An exciting and broad role with significant impact on shaping the future of Emporix
- Room to innovate and bring your own ideas
- Opportunity to build a successful company from the early stages
- Collaboration with highly talented colleagues from around the world and an experienced international management team
- Flexibility to work from home and in our office in Stuttgart
- Choose the hardware and tooling you want to work with to achieve the best results
You should apply if…
- You live and breath business management and are dedicated to efficient productivity
- You are used to wearing many hats and enjoy it
- You are versatile and possess confidence to take initiative and make decisions each day
- You have the mentality to work in a startup or have already done so
- You do not have to hold years or experience, but bring a positive and can do attitude
