Contract And Procurement Coordinator (All Gender)

Purpose of the position:
Project One is creating new ways of working within the whole Intersnack group by harmonizing business processes, which are supported by a common IT solution stack. Currently, a team consisting of more than 20 nationalities and 100+ colleagues work in the project office to achieve this goal.
As a Contract and Procurement Coordinator (all gender) you are a member of the extended Programme Management team and should ensure the Project One commercial contracts are actively managed – especially regarding their documentation and delivery control. This includes not only the contracts itself, but also any related processes like milestone achievement tracking, Change Request procedures and claims management.
The holder of this role is supposed to administer the purchasing procedures on behalf of the entire Group SC&L department. Aside from ensuring Purchase Orders are timely administered, he/she should actively drive and administer the implementation of the ONE Template Procurement principles (like No-PO-No-Pay) within the department.

Responsibilities:

• Control the commercial contracts and framework agreements closed as part of Project One, including, amongst others, the main SaaS and implementation contracts with the different service providers and implementation partners
• Support the Programme Management team with leading the regular contractual progress checks resulting in (partial) acceptance of milestone payments and ultimately in the payments of suppliers
• Control and maintain the Change Request process and the definition / approval process of these – ensuring raised Change Requests are aligned with existing frame contracts
• Control the contractually agreed Exception process to avoid contractual issues arise that could hurt Intersnack
• Analyse existing contracts in place with local organizations and help the Programme Controller to appropriately manage them to support the roll-out of the ONE template at minimum cost
• Maintain and manage the administration of the Programme and Department processes making use of standard tools including our ERP to support an effortless processing of invoices and controlling
• Establish, maintain, and drive the application of the ONE Template procurement processes within the department
• Create and administer department Purchase Orders

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Education: *

• University degree in Business Studies (e. g. business administration, industrial engineering etc.) or similar qualification

Experience:

• First experience in Procurement / Accounts Payable or similar relevant areas
• Experience in administering contracts would be a big plus

Skills required for the job (soft measures):

• Self-starter with an ambition to get things done
• Ability to implement new ways of working and following up until they are properly embedded
• Not afraid to play the “bad cop” role within a project organization
• High degree of initiative and willing to go the extra mile when required
• Strong results orientation and internal drive to get things done
• Good communication skills verbally and written in English
• Any further language spoken within Intersnack

Skills required for the job (hard measures):

• Sound MS Office skills
• Fluent spoken and written English
• Experience in Procurement processes as part of a software and implementation project is a plus
• Calm personality

• Thorough and reliable way of working together with the necessary care for the detail

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Please upload your application documents in *English only!

PLEASE NOTE: for non-EU applicants, a valid work and residence permit is a prerequisite for this post.

Job Type: Full-time