Project Assistant / Team Assistant (M/F/D)

Support team in general administrative topics to ensure smooth project operations

Support team in preparing materials for communication such as power point presentations, emails, letters etc.

Support communication, change and training workstream with creation of content and roll-out

Calendar management (scheduling of all overarching management meetings and coordination of appoint-ments)

Support in general office administration, e.g. email inbox, task delegation and priority setting

Travel organization (planning and organizing business trips and ensuring correct travel expense reporting)

Independent preparation and follow-up of meetings and events together with the core team (selection of loca-tions, participant and guest management, on-site support, follow-up)

Preparation of SAP reports and assistance in tracking and reporting of project related costs and booking

Purchase requisitions and ordering of requested materials and services, following ZEISS RuRe process

Interacting with internal and external vendors regarding ordered / requested materials and services, invoices, etc.

Bachelor's degree in business administration or comparable preferred Experience

At least 3 years of experience in a comparable task

Knowledge of ZEISS culture and organization, internal network preferred

Experience in working with cross-cultural, multinational teams preferred

Very good MS Office skills (PowerPoint, Word, Excel, Teams)

SAP skills are a plus Additional characteristics

Strong communication skills, organizational strength and integrity

Structured way of working as well as a confident and friendly appearance

Hands-on mentality and pragmatical mindset

Very good communication skills in German and English, both written and spoken; additional languages are a plus