Ducker Carlisle is an international industrial market research and consulting firm with offices in Detroit, Boston, Paris, Berlin, London, Shanghai and Bangalore.
As we plan for continued growth, Ducker is seeking an experienced HR and Office Administrator to join our Berlin team. Qualified candidates will be experienced in operations, human resources, and eager to grow with the global organization. This position reports to the Managing Director of our Berlin office.
The place of work is our office at Jüdenstrasse 50, 10178 Berlin (at Alexanderplatz, right next to the red city hall).
Job Responsibilities:
1 / HR Management and Support:
- Oversee the recruiting and hiring process, in support of the European Directors and Principals
- Develop / review job offers to increase attractiveness
- Identify websites and other channels to publish efficiently Ducker Carlisle Europe job offers
- Conduct initial scanning interviews with candidates (in German, English, and – if possible - French)
- Support virtual and on-site recruiting efforts (preparation/planning, incl. case studies)
- Prepare work contracts
- Maintain and support global human resource information systemsand procedures including:
- New hire onboarding
- Management of new employee registration paperwork and other required documentation (especially for foreign employees)
- Record and report management related to vacation, sickness leaves, payroll, etc.
- Support employee career development and employee retention
- Monitor employee satisfaction and be proactive in providing suggestions to increase employee satisfaction
- Participate in the development and implementation of training plans
- Potentially participate in mid-year and end-of year staff reviews
- Provide advice in case of conflict with employees
- Communicate regularly and team-up with the global HR management team, based in Troy, Michigan
- Other responsibilities related to human resource management as reporting and management requirements evolve
2/ Office Manager Role – for our Berlin office:
- Close interaction with the admin teams from our Paris and Troy offices
- Liaising with our external tax office regarding invoices, etc.
- Travel expense reports
- Managing the relationship with our service providers and suppliers (cleaning service, water supplier, IT service provider, printing shop, etc.)
- Assistance in organizing business trips and receiving clients
- Ordering office supplies and procuring office equipment items
- Participate to the organization of company events (Christmas party, team events)
Your skills:
- Superior organizational and prioritization skills and extreme attention to detail
- Ability to handle multiple scheduled tasks and ad-hoc requests simultaneously, ensuring clear communication to other team members on progress and priorities
- Positive attitude, outstanding interpersonal skills, and team player
- Confidentiality with sensitive material and communication
- Resourcefulness and ability to work proactively and independently
- German must be your native language, and your English must be business fluent (spoken and written). French is a plus
Qualifications & Experience:
- Min 2 to 4 years previous experience in HR role for a small to mid-size company
- University or business school degree with emphasis on HR
- Familiarity with Microsoft Suite, moderate to advanced Excel experience required
This position can be either full-time or part-time – to be discussed.
If you are interested in this position as well as being part of our team, please contact us at: xxx@ducker.com